Accounts Payable Clerk
Job Description:
Accounts Payable Clerk
Department:
Finance
Direct Report:
CFO
Responsible for providing financial, administrative, and clerical services to ensure effective, efficient, timely, and accurate financial and administrative operations; responsible for overseeing the invoice approval and outgoing payments processes; enforcing strict adherence to Accounts Payable policies/procedures by all internal customers (staff) and external customers (vendors) while maintaining quality customer service.
Responsibilities:
- Adherence to the Times Square Church Statement of Faith.
- Active participation in staff and departmental devotions, including but not limited to, worship, speaking, discussion, and prayer.
- Attend weekly staff finance meetings as well as all other church wide staff meetings.
- Process Accounts Payable transactions in compliance with financial policies and procedures
- Perform day-to-day financial transactions, including verifying, coding, computing, compiling, entering, posting, and recording Accounts Payable data
- Reconcile invoices and all supporting documentation before preparing/processing payments in an efficient, timely, and accurate manner
- Enforce compliance of policies and procedures by internal and external customers
- Maintain complete and accurate vendor records in accounting systems
- Utilize software (Abila MIP software, Bill.com, Excel, Word) to perform duties and responsibilities
- Verify the accuracy and completeness of invoices and other related accounting documents/records
- Request and compiles appropriate documentation for requests for cash disbursements/payments; ensure reliability and accuracy of said documentation (including invoices, proposals, payment requests, purchase orders, receipts, etc.)
- Update and maintain accounts payable journals and other records detailing transactions (e.g., disbursements, expense vouchers, receipts, accounts payable); enter said records into the appropriate system
- Ensure timely payments to vendors
- Compile data and prepare a variety of reports
- Reconcile records with staff/management (internal) and vendors/customers (external) parties
- Recommend actions to resolve discrepancies and improve processes
- Operate with professional skepticism and investigates questionable data/documents
- Respond to emails and queries in a timely manner
- At the direction of the CFO and Assistant Controller, performs bank transactions such as bank wires
- Assist other Finance office employees with technical accounting issues and ad hoc projects
- Maintain regular communication with vendors regarding account status
- Maintain vendor files
- Perform other duties as assigned
Qualifications and Education Requirements:
- Degree in Accounting/Finance or business-related field (Preferred)
- 3+ years accounting experience with Accounts Payable experience (Preferred)
- Advanced Excel (V-lookups and Pivot tables) is preferred; basic Excel is required
- Word proficiency (Preferred)
- Experience with Abila MIP Software or Not for Profit software and/or bill.com is a plus
- Strong analytical skills and attention to detail is required
- Basic understanding of financial statements, accrual accounting, and accounting periods
- Familiarity with concepts, practices, and procedures within a church and/or non-profit environment
- Ability to multi-task, prioritize, and work efficiently while meeting strict deadlines
- Strong sense of urgency
- Ability to balance policy enforcement with customer service
- Ability to identify opportunity for process improvement and effectively communicate with management
- Strong communication skills
- Ability to maintain a high level of professionalism, integrity, and confidentiality
Schedule and Hours:
- Full-time (38hrs)
- Work hours Tuesday- Friday 9-6pm
