Accounts Payable Clerk

Job Description:
Accounts Payable Clerk


Direct Report:

Responsible for providing financial, administrative, and clerical services to ensure effective, efficient, timely, and accurate financial and administrative operations; responsible for overseeing the invoice approval and outgoing payments processes; enforcing strict adherence to Accounts Payable policies/procedures by all internal customers (staff) and external customers (vendors) while maintaining quality customer service.


  • Adherence to the Times Square Church Statement of Faith.
  • Active participation in staff and departmental devotions, including but not limited to, worship, speaking, discussion, and prayer.
  • Attend weekly staff finance meetings as well as all other church wide staff meetings.
  • Process Accounts Payable transactions in compliance with financial policies and procedures
  • Perform day-to-day financial transactions, including verifying, coding, computing, compiling, entering, posting, and recording Accounts Payable data
  • Reconcile invoices and all supporting documentation before preparing/processing payments in an efficient, timely, and accurate manner
  • Enforce compliance of policies and procedures by internal and external customers
  • Maintain complete and accurate vendor records in accounting systems
  • Utilize software (Abila MIP software,, Excel, Word) to perform duties and responsibilities
  • Verify the accuracy and completeness of invoices and other related accounting documents/records
  • Request and compiles appropriate documentation for requests for cash disbursements/payments; ensure reliability and accuracy of said documentation (including invoices, proposals, payment requests, purchase orders, receipts, etc.)
  • Update and maintain accounts payable journals and other records detailing transactions (e.g., disbursements, expense vouchers, receipts, accounts payable); enter said records into the appropriate system
  • Ensure timely payments to vendors
  • Compile data and prepare a variety of reports
  • Reconcile records with staff/management (internal) and vendors/customers (external) parties
  • Recommend actions to resolve discrepancies and improve processes
  • Operate with professional skepticism and investigates questionable data/documents
  • Respond to emails and queries in a timely manner
  • At the direction of the CFO and Assistant Controller, performs bank transactions such as bank wires
  • Assist other Finance office employees with technical accounting issues and ad hoc projects
  • Maintain regular communication with vendors regarding account status
  • Maintain vendor files
  • Perform other duties as assigned

Qualifications and Education Requirements:

  • Degree in Accounting/Finance or business-related field (Preferred)
  • 3+ years accounting experience with Accounts Payable experience (Preferred)
  • Advanced Excel (V-lookups and Pivot tables) is preferred; basic Excel is required
  • Word proficiency (Preferred)
  • Experience with Abila MIP Software or Not for Profit software and/or is a plus
  • Strong analytical skills and attention to detail is required
  • Basic understanding of financial statements, accrual accounting, and accounting periods
  • Familiarity with concepts, practices, and procedures within a church and/or non-profit environment
  • Ability to multi-task, prioritize, and work efficiently while meeting strict deadlines
  • Strong sense of urgency
  • Ability to balance policy enforcement with customer service
  • Ability to identify opportunity for process improvement and effectively communicate with management
  • Strong communication skills
  • Ability to maintain a high level of professionalism, integrity, and confidentiality

Schedule and Hours:

  • Full-time (38hrs)
  • Work hours Tuesday- Friday 9-6pm

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